Anari AI is seeking for an Office Manager/Executive Assistant who will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The ideal candidate will be responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control. Moreover, you will provide executive administrative support to the Chief Executive Officer.
What will you do:
- Maintaining office services by organizing office operations & procedures, controlling correspondence, designing filing systems, maintaining/purchasing supplies and monitoring clerical functions.
- Organizing introduction & orientation programs for new employees.
- Coordinating events, appointments, business trip schedules and managing staff calendars.
- Managing relationships with vendors, service providers, landlords, etc. to ensure that all items are invoiced and paid on time.
- Composing and drafting correspondences, presentations and reports as requested.
- Implementing and maintaining procedures/office administrative systems.
- Collaborating closely with People, Operations, R&D and Finance, some located overseas, as necessary.
Qualifications and skills:
- A bachelor’s degree or equivalent.
- 5+ years of proven office management, administrative or assistant experience, preferably to upper-level executives.
- Previous office-based, secretarial or customer-facing work experience is essential.
- Exceptional ability to recognize potentially sensitive situations and maintain the highest level of confidentiality.
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint.
- Excellent oral & written communication skills in English, and a demonstrated ability to work collaboratively.
- Financial background is advantageous.
What Makes Anari Special?
- We don’t make a product, we create possibilities.
- We dare to be different in every detail.
- We believe there are people who share our rebellion.
- We believe that AI belongs to everyone
- We believe that Innovation lives beyond the frame.
- We are loud where others are silent.
- You will be part of an amazing team of Anarians.
- You will be able to learn and grow as never before.