Office Manager/Personal assistant

Anari AI is seeking for an Office Manager/Executive Assistant who will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The ideal candidate will be responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control. Moreover, you will provide executive administrative support to the Chief Executive Officer.

What will you do:

• Maintaining office services by organizing office operations & procedures, controlling correspondence, designing filing systems, maintaining/purchasing supplies and monitoring clerical functions.
• Organizing introduction & orientation programs for new employees.
• Coordinating events, appointments, business trip schedules and managing staff calendars.
• Managing relationships with vendors, service providers, landlords, etc. to ensure that all items are invoiced and paid on time.
• Composing and drafting correspondences, presentations and reports as requested.
• Implementing and maintaining procedures/office administrative systems.
• Collaborating closely with People, Operations, R&D and Finance, some located overseas, as necessary.

Qualifications and skills:

• A bachelor’s degree or equivalent.
• 5+ years of proven office management, administrative or assistant experience, preferably to upper-level executives.
• Previous office-based, secretarial or customer-facing work experience is essential.
• Exceptional ability to recognize potentially sensitive situations and maintain the highest level of confidentiality.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent oral & written communication skills in English, and a demonstrated ability to work collaboratively.
• Financial background is advantageous.

What Makes Anari Special?

• We don’t make a product, we create possibilities.
• We dare to be different in every detail.
• We believe there are people who share our rebellion.
• We believe that AI belongs to everyone
• We believe that Innovation lives beyond the frame.
• We are loud where others are silent.
• You will be part of an amazing team of Anarians.
• You will be able to learn and grow as never before.